The ‘on this day in earlier years‘ plugin I recently installed on this blog is already proving to be useful in the way I hoped: creating somewhat coincidental feedback loops to my earlier blogposts, self serendipity.

Last week I had lunch with Lilia and Robert, and 15 years ago today another lunch with Lilia prompted a posting on lurking in social networks / blog networks. With seventeen comments, many of them pointing to other blogposts it’s a good example of the type of distributed conversations blogging can create. Or could, 15 years ago. Re-reading that posting now, it is still relevant to me. And a timely reminder. I think it would be worth some time to go through more of my postings about information strategies from back then, and see how they compare to now, and how they would translate to now.

Alan Levine recently posted his description of how to add an overview to your blog of postings from previous years on the same date as today. He turned it into a small WordPress plugin, allowing you to add such an overview using a shortcode wherever in your site you want it. It was something I had on my list of potential small hacks, so it was a nice coincidence my feedreader presented me with Alan’s posting on this. It has become ‘small hack’ 4.

I added his WP plugin, but it didn’t work as the examples he provided. The overview was missing the years. Turns out a conditional loop that should use the posting’s year, only was provided with the current year, thus never fulfilling the condition. A simple change in how the year of older postings was fetched fixed it. Which has now been added to the plugin.

In the right hand sidebar you now find a widget listing postings from earlier years, and you can see the same on the page ‘On This Blog Today In‘. I am probably my own most frequent reader of the archives, and having older postings presented to me like this adds some serendipity.

From todays historic postings, the one about the real time web is still relevant to me in how I would like a social feed reader to function. And the one about a storm that kept me away from home, I still remember (ah, when Jaiku was still a thing!).

Adding these old postings is as simple as adding the shortcode ‘postedtoday’:

There are 3 posts found on this site published on September 22

  • September 22, 2007
    • Brainstorms Meetup It is already a week ago, but I’ll mention it here nevertheless. Since BlogWalk 5 in Umea, way up north in Sweden, where we met Howard Rheingold, I’ve been active in the Brainstorms community. Brainstorms is a group of a few hundred people from all kinds of different walks of life, loosely held together by […]
  • September 22, 2006
    • Server Trouble Experiencing some server trouble at the moment. Not sure what the cause is, although it started when the phones were dead for a while and the telco started fiddling with the switch further down the street to fix that. Anyway, I hope everything will be back to normal soon.
  • September 22, 2004
    • Global Knowledge Review David Gurteen has started a new magazine, Global Knowledge Review. As I have a large amount of respect for David as a person, and his Knowledge Conferences (although I’ve never been able to attend one), I am sure that this magazine will be valuable as well. The introduction issue is free for download, and there […]

Earlier this week I came across a Lifehacker posting “Get a Better Creative Workflow in Evernote by Ditching Tags” by Melanie Pinola, quoting Tiago Forte who’s into productivity, which proposes one might as well get rid of tags in Evernote because :

  • “When you rely heavily on tags, you have to perfectly recall every single tag you’ve ever used, and exactly how it is spelled and punctuated.”
  • “The real problem with tags, and why they not only fail to help, but actually even hurt people’s creative self-esteem, is that they give the impression that keeping a useful collection of personal notes requires nothing less than a heroic feat of comprehensive planning, followed by years of meticulous, unwavering cataloging and annotating”

This does not make much sense to me at all. For me tags are a key ingredient in provoking serendipity, as well as a navigational aid. Both play a strong role in my creativity process. If you think tags limit your creativity, I think it is likely because of how you use tags.

Tags vs Categories
It seems both Forte and Pinola see tags as categories. Tags aren’t categories. Yes, categories do require you have a good understanding of how they are organized, and need you to stick with it thoroughly, as otherwise everything ends up in the ‘miscellaneous basket.’ Categories are things you make up before you start categorizing. Tags work the other way around: you add tags to things as you go along. Over time a structure may emerge from the tags which you could adopt as categories, but that isn’t the purpose of tagging. With tags everything starts out as miscellaneous. This key difference is the difference between approaching information from a hierarchical perspective (categories) and from a connected perspective (tags). In the networked age, Everything Is Miscellaneous, as David Weinberger put forth in 2007.

Categories in Evernote
Evernote has no explicit categories functionality, but allows you to work with categories in 2 ways.

  • One is dividing your notes in different notebooks. This is something you can use for fixed and mutually exclusive categories. I have different notebooks for different areas of responsibility.
  • The other is using the tagging functionality. These can be used for non-exclusive categories (as a note cannot be in more than 1 notebook at the same time, but can be in several categories). I use tags like this as categories as well, for instance to indicate project status, or that a note is related to a specific project. However those tags as categories are just a small part of the tags I use.

How I add tags (e.g. in Evernote)
My tags do not form a structure of categories / a taxonomy. They are reflective of my associations with a piece of information. I add tags to capture what a piece of information means to me, what I associate it with, or how I might use it. All of this in a non-prescribed way, and not as a ‘must’ either. There’s plenty of stuff I don’t tag at all, and there is no planned consistency in my tagging. It simply evolves with my own internal dialogue and idiom (something I would have tagged socialsoftware in 2002, would maybe have been tagged socialmedia in 2009 and socmed in 2015).

Key here is that with my tags I do not try to capture what something is “objectively” about, like the echo of systematic categories, but why I saved it. A piece about an animal may be tagged with collaboration or with business_models based on the associations I had while reading it.

My tags may very well not be used or present in the information I tag with it. (In general if you ask people to tag stuff or title it based on what it means to them, there is a good chance they use words not present in the tagged information itself).

I also save material in about half a dozen languages, and then tagging is a way of connecting material together and make it findable in ways that full-text search cannot do, as search is monolingual.

There is likely a power-law distribution in my use of tags: most will get used maybe once or twice, some will get used heavily. The more heavily used ones, if I notice it as a pattern, can become a sort-of de facto category. So I don’t need to remember all my tags and how I used them, as suggested in the linked article above, I usually only remember the less than 10 I use frequently. I am not bothered if I don’t use them.

How tags help my creativity
There are two ways in which tagging aids my creativity.

The first is that it aids my serendipity. If I search my notes it surfaces things not only based on the content of those notes, but also on the associations I used as tags, and other words I used as tags that are not in the content itself. That way unexpected search results, but nevertheless relevant to or overlapping with my search question, can pop up. So that when I search e.g. for business models the example article about the animal I mentioned above will pop up. That way I find things I did not realize I was looking for.

The second is that tags allow me to navigate and pivot through my collected material. I see social software / networked tools as working in triangles (see my 2006 posting Social Software Works in Triangles).
Such a triangle is formed out of an information item (a Flickr photo, a Delicious bookmark, or indeed a note in Evernote), the person that created/shared it (in Evernote usually myself), and one or more descriptors (tags, locations etc.).
The point is that tags are not just descriptors, they are also turning points on the path through my data. These pivots or forks in the road, allow me to hop-step-jump from an article to other things within the same context through a tag, like another article, and then through to the author of it and maybe onwards to one of their other writings, to somebody’s bookmark collection of which it is a part, to that person’s blog etc.
It allows for navigation and triangulation that way, bringing me places I didn’t know about. That is a richness in association, multiple viewpoints etc, that a category system cannot produce. ( I even dreamt about tags and pivots once, in 2007)

So, don’t ditch tags because they cramp your style. Uncramp your style so you can use tags fruitfully.