Today I was at a session at the Ministry for Interior Affairs in The Hague on the GDPR, organised by the center of expertise on open government.
It made me realise how I actually approach the GDPR, and how I see all the overblown reactions to it, like sending all of us a heap of mail to re-request consent where none’s needed, or taking your website or personal blog even offline. I find I approach the GDPR like I approach a quality assurance (QA) system.
One key change with the GDPR is that organisations can now be audited concerning their preventive data protection measures, which of course already mimics QA. (Next to that the GDPR is mostly an incremental change to the previous law, except for the people described by your data having articulated rights that apply globally, and having a new set of teeth in the form of substantial penalties.)
My colleague Paul facilitated the session and showed this mindmap of GDPR aspects. I think it misses the more future oriented parts.
The session today had three brief presentations.
In one a student showed some results from his thesis research on the implementation of the GDPR, in which he had spoken with a lot of data protection officers or DPO’s. These are mandatory roles for all public sector bodies, and also mandatory for some specific types of data processing companies. One of the surprising outcomes is that some of these DPO’s saw themselves, and were seen as, ‘outposts’ of the data protection authority, in other words seen as enforcers or even potentially as moles. This is not conducive to a DPO fulfilling the part of its role in raising awareness of and sensitivity to data protection issues. This strongly reminded me of when 20 years ago I was involved in creating a QA system from scratch for my then employer. Some of my colleagues saw the role of the quality assurance manager as policing their work. It took effort to show how we were not building a straightjacket around them that kept them within strict boundaries, but providing a solid skeleton to grow on, and move faster. Where audits are not hunts for breaches of compliance but a way to make emergent changes in the way people worked visible, and incorporate professionally justified ones in that skeleton.
In another presentation a civil servant of the Ministry involved in creating a register of all person related data being processed. What stood out most for me was the (rightly) pragmatic approach they took with describing current practices and data collections inside the organisation. This is a key element of QA as well. You work from descriptions of what happens, and not at what ’should’ happen or ‘ideally’ happens. QA is a practice rooted in pragmatism, where once that practice is described and agreed it will be audited.
Of course in the case of the Ministry it helps that they only have tasks mandated by law, and therefore the grounds for processing are clear by default, and if not the data should not be collected. This reduces the range of potential grey areas. Similarly for security measures, they already need to adhere to national security guidelines (called the national baseline information security), which likewise helps with avoiding new measures, proves compliance for them, and provides an auditable security requirement to go with it. This no doubt helped them to be able to take that pragmatic approach. Pragmatism is at the core of QA as well, it takes its cues from what is really happening in the organisation, what the professionals are really doing.
A third one dealt with open standards for both processes and technologies by the national Forum for Standardisation. Since 2008 a growing list of currently some 40 or so standards is mandatory for Dutch public sector bodies. In this list of standards you find a range of elements that are ready made to help with GDPR compliance. In terms of support for the rights of those described by the data, such as the right to export and portability for instance, or in terms of preventive technological security measures, and ‘by design’ data protection measures. Some of these are ISO norms themselves, or, as the mentioned national baseline information security, a compliant derivative of such ISO norms.
These elements, the ‘police’ vs ‘counsel’ perspective on the rol of a DPO, the pragmatism that needs to underpin actions, and the building blocks readily to be found elsewhere in your own practice already based on QA principles, made me realise and better articulate how I’ve been viewing the GDPR all along. As a quality assurance system for data protection.
With a quality assurance system you can still famously produce concrete swimming vests, but it will be at least done consistently. Likewise with GDPR you will still be able to do all kinds of things with data. Big Data and developing machine learning systems are hard but hopefully worthwile to do. With GDPR it will just be hard in a slightly different way, but it will also be helped by establishing some baselines and testing core assumptions. While making your purposes and ways of working available for scrutiny. Introducing QA upon its introduction does not change the way an organisation works, unless it really doesn’t have its house in order. Likewise the GDPR won’t change your organisation much if you have your house in order either.
From the QA perspective on GDPR, it is perfectly clear why it has a moving baseline (through its ‘by design’ and ‘state of the art’ requirements). From the QA perspective on GDPR it is perfectly clear what the connection is to how Europe is positioning itself geopolitically in the race concerning AI. The policing perspective after all only leads to a luddite stance concerning AI, which is not what the EU is doing, far from it. From that it is clear how the legislator intends the thrust of GDPR. As QA really.