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indie conf handbook

The Indie Conference Organizer Handbook

Peter Bihr and Max Krüger have written a 43 page handbook on how to organize your own independent conference: The Indie Conference Organizer Handbook.

You can download it for free as PDF, or an e-reader friendly version for a small fee.

It’s great Peter and Max wrote down their experiences. This May when I visited their ThingsCon conference, and later that week Re:Publica, both in Berlin, I realised how long it had been that I went to a conference where I was a mere participant (which I was at these 2 events), and not somehow involved in organizing it or speaking at it. I also realized how long it has been since I visited a ‘proper’ conference.

Independent events have been the mainstay of my curriculum of professional learning. Visiting Reboot conferences in Copenhagen, SHiFT in Lisbon, the BlogTalk conferences in Vienna, a range of community initiated open data conferences across Europe (over 50 in 2011 and 2012 alone), more BarCamps than I can list, Cognitive Cities and ThingsCon by a.o. the aforementioned Peter Bihr, State of the Net in Trieste, all had one thing in common: there was no real difference between my speaking and my participating and there was no difference between the organizers and the community present.

Usually this happens,in Peter’s words, “for a simple reason: each time we were looking for an event — a focal point where we could meet like-minded people or those with shared interests — we could not find one“. Because quite often the right setting simply isn’t there, or the organizers actually don’t have your learning or interaction as a goal. Because you’re interested in emergent themes around which there isn’t enough going on yet for established conference organizers to see an opportunity. The last ‘proper’ conferences I went to on my own accord were in 2004 and 2005, when I and others proferred it is “cheaper to host your own event than visit one“. Conference and event organizing turned into just one of those things you do in your community, and for me now really requires of the organizers to have a role and be part of that community. I haven’t looked back, and all the events I visit voluntarily are indie events.


During my opening remarks at Make Stuff That Matters, birthday unconference 2014 in our home, by Paolo Valdemarin

Over the years, with others I have organized a lot of indie events as well. Examples are many workshops, the first open data barcamps in the Netherlands (which over time became the Open State Foundation), Data Drinks (now bringing together some 250 people in Copenhagen), international conferences for some 350 people in Rotterdam and Warsaw (because doing it in a city or country where you don’t reside and have no contacts gives it that little extra edge ;) ), the global FabLab Conference in 2009 (where as additional obstacle course we opted to spread the event over 4 Dutch cities with buses transporting participants and on-board workshops), the BlogWalk series of 2004-2008 in 11 cities on 3 continents, and of course the three Birthday Unconferences Elmine and I organized right in our own home (2008, 2010, 2014).

Elmine and I were so energized from doing those birthday unconferences we created an e-book (download PDF) on how to do it. Mostly to find an outlet for that energy we felt, and as a gift to all who had been there. Even then we saw it was a welcome document although focussing on a very specific type of indie event.


How to Unconference Your Birthday e-book, properly printed and bound

And now Peter and Max have written down their experiences in the Indie Conference Organizer Handbook. This is a great gift to all of us out there visiting, participating and trying our hand at our own events. Let’s make good use of it!

How To Unconference Your Birthday, The Book

Pedro's Play Session

Last year, when I turned 40, Elmine and I organized an unconference to celebrate (of course we also had a bbq party!), and we invited people from our various circles. The topic was ‘Working on Stuff that Matters‘, ‘WSTM’. Some 40 people participated in the unconference, some 20 workshops were held, and it was an event that is still giving us energy almost 18 months later.

We always wanted to create something tangible as an outcome of the event, to create an ‘Epic Sh*t Multiplier’ as we called it on the day. We created an e-book, explaining ‘how to unconference your birthday’. The text was written during the summer of 2010. A professional designer (BUROPONY in Rotterdam, hire them, they’re great!) created the book itself in May/June this year. In the past days we sent out cards to all participants of the unconference to allow them to download the book. We’ll publish the e-book itself on-line later. Right now it’s a gift for those who attended. A small token of our appreciation for the big gift they gave us by attending the unconference, and the energy and inspiration that is still generating for us. Thank you.

Below are some pictures giving you a sneak preview.

During the design process

Sneak Preview of Ton40-WSTM book Sneak Preview of Ton40-WSTM book Sneak Preview of Ton40-WSTM book

First edition
e-Book printing e-Book printing e-Book printing

Sending out cards to participants

E-book shipping

How To Unconference Your Birthday, The Book

Pedro's Play Session
Last year, when I turned 40, Elmine and I organized an unconference to celebrate (of course we also had a bbq party!), and we invited people from our various circles. The topic was ‘Working on Stuff that Matters‘, ‘WSTM’. Some 40 people participated in the unconference, some 20 workshops were held, and it was an event that is still giving us energy almost 18 months later.
We always wanted to create something tangible as an outcome of the event, to create an ‘Epic Sh*t Multiplier’ as we called it on the day. We created an e-book, explaining ‘how to unconference your birthday’. The text was written during the summer of 2010. A professional designer (BUROPONY in Rotterdam, hire them, they’re great!) created the book itself in May/June this year. In the past days we sent out cards to all participants of the unconference to allow them to download the book. We’ll publish the e-book itself on-line later. Right now it’s a gift for those who attended. A small token of our appreciation for the big gift they gave us by attending the unconference, and the energy and inspiration that is still generating for us. Thank you.
Below are some pictures giving you a sneak preview.
During the design process

Sneak Preview of Ton40-WSTM book Sneak Preview of Ton40-WSTM book Sneak Preview of Ton40-WSTM book
First edition
e-Book printing e-Book printing e-Book printing
Sending out cards to participants
E-book shipping